This unit describes the skills and knowledge required to contribute to managing work health and safety information systems (WHSIS) to support work health and safety (WHS) management. It focuses on systems for gathering, managing and communicating information necessary for WHS management.

It applies to individuals who contribute to the management of a WHSIS. These people will work in a range of WHS roles across all industries and apply a substantial knowledge base and well-developed skills in a wide variety of WHS contexts.

NOTE: The terms ‘occupational health and safety’ (OHS) and ‘work health and safety’ (WHS) are equivalent and generally either can be used in the workplace. In jurisdictions where the Model WHS Legislation has not been implemented RTOs are advised to contextualise the unit of competency by referring to the existing State/Territory OHS legislative requirements.


  1. Contribute to identifying WHSIS requirements
  2. Contribute to the use and operation of the WHSIS
  3. Use the WHSIS to support effective WHS management as required by job role
  4. Assist with monitoring, evaluating and improving the WHSIS

Upon successful completion of this unit, you will:

  • identifying Work Health and Safety Information Systems (WHSIS) legislative and organisational requirements including:
    • duty holders and roles
    • WHS information for effective work health and safety (WHS) management
    • functions and purposes
    • user needs
    • workplace factors
  • using the WHSIS including:
    • advising and supporting users
    • gaining feedback for monitoring, evaluation and improvement
  • using the WHSIS to support effective WHS management as required by job role including:
    • accessing and reviewing WHS information and data and their sources
    • collecting and recording WHS information and data that addresses legislative and organisational requirements, using appropriate tools
    • meeting external reporting requirements in a timely manner
    • using appropriate analytical techniques to evaluate WHS performance and identify improvement areas
    • regularly reviewing and analysing WHS information and data to ensure legislative and organisational requirements are met
    • recommending improvements in prevention strategies based on information and data
    • communicating WHS information and data according to legislative and organisational requirements
    • assisting with monitoring and evaluating the WHSIS, and developing and implementing improvement measures incorporating:
    • user participation and consultation, including with regard to frequency, method and scoping of WHSIS review
    • identification and actioning of training needs

Demonstrate knowledge of:

  • information and data relevant to the organisation and its needs (which is a function of the size and nature of the organisation) and to specific hazards in the workplace
  • identify commonwealth and state or territory WHS Acts, regulations, codes of practice, standards, guidance material and links to other relevant legislation, including industrial relations, equal employment opportunity, workers’ compensation and rehabilitation
  • due diligence obligations as referred to in WHS Acts, regulations and codes of practice
  • internal and external sources of WHS information and data, and how to access them
  • key personnel, including change agents, within workplace management structure
  • the language, literacy and cultural profile of the work team
  • legislative requirements for WHS information and data, and consultation
  • methods for collecting reliable information and data, commonly encountered problems in collection, and strategies for overcoming these problems
  • methods for providing evidence of compliance with WHS legislation
  • the nature of information and data that provide valid and reliable measures of performance of WHS management processes
  • organisational WHS policies, procedures, processes and systems
  • the requirements for record keeping that address WHS, privacy and other relevant legislation
  • the requirements for reporting under WHS and other relevant legislation, including obligations for notification and reporting of incidents
  • the roles and responsibilities of individuals and parties under WHS legislation
  • systems for storage and retrieval of information and data

Nominal Hours: 50